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  Formalizing numerous, different interpersonal group relationships with shared calendars, emails and the like—and then trying to figure out what to do with them as time passes—well, it seems like it could all become very complex, very quickly. Even newly added group members will get complete access to the message archive, making it easy to bring them up to speed on the conversation. When I opened an existing plan, I was presented with a set of columns, each with a list of tasks -- presented as cards -- underneath it. If you use the Web apps for either program, you can edit a document at the same time as others and you will see their changes appear, but not in real time. Type in an email address and decide if that person can only view the file or edit it, and click share to send them a link to the file. Google Docs, Sheets and Slides don't have as many features as Office, but for many people they have enough to get the job done. In most organizations that use Office, if you want to communicate with everyone involved in a particular project or working in a particular department, you have two choices: ask the IT department to create a group mailing address for you or just remember to CC all the right people on every message.